#Duplicacy formula in google sheet how to

When it comes to analyzing data on Google Sheets, being able to filter out duplicates can be essential and convenient. This is especially true when you are collaborating on the same sheet with a team. While some duplicates entries are placed intentionally while others are mistakes. Finally, clean up the document by unhiding hidden columns/rows and saving the results for future use.While working in Google Sheets with large data sets, you probably run into a problem where you have to deal with many duplicate values. Filtering then isolates these entries so they can be assessed before taking action on them such as updating, merging or deleting them. The COUNTIF function helps identify multiple occurrences of an entry in a range, while conditional formatting allows you to easily highlight any duplicates that may exist. Sorting the data can also make it easier for you to visualize potential duplicate entries. In order to find and remove duplicates in Google Sheets, it is important to prepare your spreadsheet by removing unnecessary columns or rows and making sure all headers are properly labeled. By keeping a clean and organized dataset, you ensure the accuracy of your subsequent data analysis and make it easier for team members to collaborate on the document.

Once you’ve dealt with duplicates, unhide any hidden columns or rows, remove the COUNTIF formula and conditional formatting, and save your Google Sheet. Clean Up and Save Your ResultsĪ well-organized and cleaned-up document ensures accurate data analysis and smooth collaboration. To use the tool, select the data range, then click on “Data” in the top menu, and choose “Remove duplicates.” Adjust the settings as per your requirements and click on “Remove duplicates” in the pop-up window. In case you decide to remove duplicates, you can either delete the rows manually or use the “Remove duplicates” tool. Review the filtered duplicate entries and determine if you want to update, merge, or remove them.

#Duplicacy formula in google sheet how to

Assess and Remove Duplicatesĭeciding how to handle duplicates becomes easier once you isolate them from the rest of the data. Click the filter icon that appears in the column header and choose “Filter by values.” Deselect “1,” so that only duplicate entries (with a count greater than 1) are visible in the filtered results. Then click on “Data” in the top menu, and select “Create a filter”. Filtering Duplicate Entriesįiltering allows you to isolate and review duplicate entries before taking any action.Ĭlick on the header of the column where you have your COUNTIF formula. Choose a background color for highlighting duplicates and click “Done.” 5. Select the range of data you want to check for duplicates, click on “Format” in the top menu, then choose “Conditional formatting.” In the sidebar, set ‘Format cells if’ to “Custom formula is” and enter the COUNTIF formula from the previous step, for example, “=COUNTIF(A:A, A1)>1”. This allows you to easily visualize the duplicate entries by highlighting them in a specific color. If the count is greater than 1, it’s a duplicate. This will return the count of occurrences for that specific entry. In an empty cell next to your dataset or in a new column, type in the COUNTIF formula, “=COUNTIF(range, criterion),” where ‘range’ is the data range you want to search for duplicates and ‘criterion’ is the specific cell you want to check against the range. Use the COUNTIF FunctionĬOUNTIF helps you identify if there are multiple occurrences of an entry in a range, signaling a potential duplicate.

Click the column header you want to sort by, then click on “Data” in the top menu, and choose “Sort sheet A-Z” or “Sort sheet Z-A” depending on your preference. If you have a large dataset, it might be helpful to sort the data based on a specific column. Sorting your data can make it easier for you to visualize and group duplicates in your sheet.

This will make it easier to locate duplicates as you work through the steps. Remove any unnecessary columns or rows and make sure all headers are properly labeled. Organizing your data correctly ensures a seamless process of finding duplicates.īefore searching for duplicates, make sure your Google Sheets document is in a structured, clean format. How To Find Duplicates In Google Sheets: Step-by-step Guide 1. In this blog post, we’ll walk through how to prepare your sheet for finding duplicates, use the COUNTIF function to locate them, apply conditional formatting for easy visualization of results, filter out any unwanted data points from view before taking action on them (e.g., updating or deleting), then clean up and save your document once complete. With the right preparation and steps, you can quickly identify duplicate entries in your spreadsheet and take action accordingly. Finding and removing duplicates in Google Sheets can be a tedious task, but it doesn’t have to be.